Vendor Resource Hub

Everything you need as a vendor partner. Submit invoices, access forms, view project requirements, and find answers to common questions.

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Access the Vendor Portal

Submit invoices, track payment status, view work orders, download forms, and manage your vendor profile—all in one secure platform.

Login to Vendor Portal New Vendor Setup

Common Actions

Quick access to the most frequently used vendor resources

📄

Submit Invoice

Upload completed work invoices for payment processing

💵

Track Payment Status

Check invoice approval status and payment history

📋

View Work Orders

Access active and past work orders with project details

📥

Download Forms

W-9, lien waivers, certificates of insurance, and more

📝

Submit Bid Proposal

Respond to bid requests with detailed proposals

🔔

Update Profile

Update insurance, licenses, contact info, and services offered

Additional Resources

Helpful guides and documentation for vendor partners

Vendor Guidelines

Complete guide to working with Condo Shield communities

Download PDF →

Required Forms

W-9, lien waivers, insurance certificates, and more

View All Forms →

Best Practices

Tips for successful projects and maintaining preferred status

Read Guide →

Vendor Support

Questions about invoices, work orders, requirements, or interested in joining our vendor network? Our vendor relations team is here to help.

Vendor Resource Hub

Access the Vendor Portal

Common Actions

Additional Resources

Vendor Guidelines

Required Forms

Best Practices

Vendor Support

Vendor Contact

Vendor FAQs

Vendor FAQs

Vendor Resource Hub

Access the Vendor Portal

Common Actions

Additional Resources

Vendor Guidelines

Required Forms

Best Practices

Vendor Support

Vendor Contact

Vendor FAQs

How do I access the Vantaca vendor portal?

How do I submit an invoice for payment?

What information must be included on invoices?

What are your payment terms?

How do I track my invoice and payment status?

What documentation do I need to provide to become a vendor?

How often do I need to update my insurance certificates?

What if my insurance or license expires?

How do I respond to bid requests?

What makes a good bid proposal?

How are vendors selected for projects?

Can I negotiate pricing or terms after submitting a bid?

What if I discover additional work is needed after starting a project?

Who do I contact with questions about a work order?

How do I schedule access to properties?

Can I contact homeowners or board members directly?

What are the rules about working in HOA/condo communities?

Am I required to provide before/after photos?

What safety requirements must I follow?

What happens if there's a warranty issue or callback?

What if a homeowner or board complains about my work?

Can I subcontract work to other vendors?

Do I need to provide lien waivers?

What if I can't complete a project I was awarded?

How do I become a preferred vendor?

Are there opportunities for recurring or contract work?

How do I add new services or expand my service area?

Can I get a reference or testimonial from Condo Shield?

What if I have a dispute about payment or scope?

How do I update my payment information (ACH details)?

Where can I download my 1099 tax form?

Vendor FAQs

How do I access the Vantaca vendor portal?

How do I submit an invoice for payment?

What information must be included on invoices?

What are your payment terms?

How do I track my invoice and payment status?

What documentation do I need to provide to become a vendor?

How often do I need to update my insurance certificates?

What if my insurance or license expires?

How do I respond to bid requests?

What makes a good bid proposal?

How are vendors selected for projects?

Can I negotiate pricing or terms after submitting a bid?

What if I discover additional work is needed after starting a project?

Who do I contact with questions about a work order?

How do I schedule access to properties?

Can I contact homeowners or board members directly?

What are the rules about working in HOA/condo communities?

Am I required to provide before/after photos?

What safety requirements must I follow?

What happens if there's a warranty issue or callback?

What if a homeowner or board complains about my work?

Can I subcontract work to other vendors?

Do I need to provide lien waivers?

What if I can't complete a project I was awarded?

How do I become a preferred vendor?

Are there opportunities for recurring or contract work?

How do I add new services or expand my service area?

Can I get a reference or testimonial from Condo Shield?

What if I have a dispute about payment or scope?

How do I update my payment information (ACH details)?

Where can I download my 1099 tax form?